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Staffordshire Fire & Rescue Service - Preventing, Protecting, Responding

Ceremony costs for 2014-2015

Reference No: 079/2015
Request Date: 14/07/2015

Request


  1. How much money did Staffordshire Fire and Rescue Service spent on events in 2014-15, including awards ceremonies, formal dinners etc.
  2. How much did the MORE awards ceremony held on June 23rd at the county showground cost? Please break the figure down into cost of venue hire, food, drink, entertainment etc.
  3. How much money was spent on a separate dinner which was held on July 13th? Again, please break the figure down into cost of venue hire, food, drink, entertainment etc.
  4. How many people attended this event?
  5. Please supply a copy of the menu.

Response


  1. £19,508.38
  2. £10,626.44 less sponsorship credited £9,126.44

    Description

    Costs

    Catering

    3523.50

    Catering For Staff

    260.00

    AV and Staging

    3750.00

    Drinks

    549.33

    Venue

    350.00

    Invites

    185.00

    Itinerary

    225.60

    Entertainment

    750.00

    Artwork invites

    25.00

    Artwork Itinerary

    35.00

    Voice over

    150.00

    Script for voice over

    280.00

    Flowers for guests

    75.00

    Presentation gift

    28.95

    Sundries

    7.96

    Refreshments

    17.10

    Travel expenses

    12.00

    Cloakroom

    40.00

    Awards

    362.00


  3. Event held on 13th July – Fire and Rescue Authority Meeting

    A buffet was provided for 30 people (21 Members plus officers). The buffet cost £5.50 per head and consisted of a selection of sandwiches, quiche, samosa and Bakewell tart/brownies.   Total cost of the buffet £165. No venue hire costs, buffet provided by the canteen staff, no drink, no entertainment.

    Please note, it is not standard practise to serve a buffet at a full authority meeting. However on this occasion it was arranged due to the meeting taking place for a full day. Members are entitled to claim up to £7 for lunch if they have a duty of more than four hours including 12 noon to 2pm. If Members had not been provided with this buffet they would have been able to claim up to £7 for lunch - the buffet cost £5.50 per head making a saving of £31.50 in total.

    When the meeting adjourned (in session) at lunch time Members of the Authority were asked to remain in the meeting room – no decisions had been made on the Community Safety Options and it was not thought appropriate that Members go to the canteen for their lunch.  The meeting only adjourned for a short time to allow them to eat the buffet provided for them.

  4. 30 people
  5. See above paragraph detailing buffet contents.