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Staffordshire Fire & Rescue Service - Preventing, Protecting, Responding

Organisation’s software contracts

Reference No: 112/2015
Request Date: 29/09/2015

Request


The information I require is in relation the organisation’s software contract specifically for:

  • Enterprise Content Management- covers the provision of Enterprise Content Management (ECM) software and associated services including Document and Records Management (EDRM) solutions e.g. document scanning, image processing, web content and workflow management and systematic control e.g. document life cycle solutions.
  • Asset Management Software- is a business practice that involves managing and optimizing the purchase, deployment, maintenance, utilization, and disposal of software applications within an organization.
  • Data Management and Reporting Systems (DMRS) Software - covers the provision of Data Management and Reporting Systems (DMRS) software and associated services for the purposes of business intelligence, data and performance management including data warehouse provision, data manipulation, quality and integration tools, data analytics and big data solutions.
  • Mobile Application Solutions- covers the provision of Mobile Application Solutions for the purposes of delivering mobile application requirements for a variety of mobile devices, platforms and interfaces.

The organisation may have several contracts relating to the contract above but can you please provide me with the primary/secondary contracts. Please concentrate on contracts over £1,000.

Can you please provide me with the following contract information for each of the contract category specified above:

  1. Contract Category: Please see select from the categories provided; Enterprise Content Management; Asset Management; Data Management and Reporting Systems; Mobile Application Solutions.
  2. Existing Supplier Name for each contract
  3. Software Brand: Can you please provide me with the actual name of the software. Please do not provide me with the supplier name again please provide me with the actual software name.
  4. Contract Description: Please do not just state two to three words can you please provide me detail information about this contract and please state if upgrade, maintenance and support is included. Please also include the modules included within the contract.
  5. Number of Users/Licenses: What is the total number of user/licenses for this contract?
  6. Annual Average Spend for each contract
  7. Contract Duration: What is the duration of the contract please include any available extensions within the contract.
  8. Contract Start Date: What is the start date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
  9. Contract Expiry: What is the expiry date of this contract? Please include month and year of the contract. DD-MM-YY or MM-YY.
  10. Contract Review Date: What is the review date of this contract? Please include month and year of the contract. If this cannot be provide please provide me estimates of when the contract is likely to be reviewed. DD-MM-YY or MM-YY
  11. Contact Details: I require the full contact details of the person within the organisation responsible for this particular software contract.
  12. Notes: Please provide me with any further information with regards to this contract this could include any contract extension available as well as information on renewals or plans for future tenders.

Response


Enterprise Content ManagementN/A
Asset Management Software (Contact: m.ash@staffordshirefire.gov.uk)

Supplier

Software

Description

Start

End

Value/year

Wavetech

SPPEMS

Asset management

1/4/14

31/3/15

£4,210

Data Management and Reporting Systems (DMRS) Software (Contact:d.askey@staffordshirefire.gov.uk)

Supplier

Software

Description

Start

End

Value/year

Northgate

Xd Universe2.5Xd
Compass 8.6

Analytical & Address management solution

31/1/15

31/3/16

£14,581

Active

Phoenix

Business Intelligence

Feb 15

Feb 16

£15,000

Experian

Mosaic

Business Intelligence

August 15

August 16

£5,100

Hitec Laboratories

TEN

Business Intelligence

April 15

March 16

£2,266

Mobile Application Solutions (Contact: W.Lloyd@staffordshirefire.gov.uk)

Supplier

Software

Description

Start

End

Value/year

West Midlands Fire Service

Activity Assistant

Mobile App for recording Home Fire Risk Checks

1/4/15

31/3/16

£6,252

SEED Software

Mobile Data Terminals

Mobile display of risk information

1/4/15

31/3/16

£18,360

SECTION 9 – Please note that the persons named in this response wish to exercise their individual rights under Section 11 of the Data Protection Act 1998 (DPA) and under the Privacy and Electronic communications (EC Directive) Regulations 2003 (PECR) not to receive direct marketing.  As such any form of marketing approach made to these persons will constitute a breach of either the DPA or PECR.  Any such approach will be reported to the Information Commissioners Office for them to take the appropriate regulatory action.